Who can nominate to become a director?
Any Full Writer Member or the corporate representative of a Publisher Member may stand for election as a director.
Can Writer Members nominate themselves?
- NO. An eligible Writer Member can only be nominated by another Full Writer or Publisher Member in the prescribed form (i.e. the official nomination form available from the Company Secretary’s office).
- Publisher Members are able to nominate their corporate representative to stand as a candidate in the election of Directors.
If a member is nominated by someone without their knowledge do they have to stand for election?
NO. If a member has been nominated to stand as a candidate in the election of directors they must accept the nomination before the cut off date in order to be included on the ballot.
How long does a director serve on the Board?
In accordance with the APRA and AMCOS constitutions, an eligible member can be elected to the Board for an initial term of three years. After this time they must retire, but if eligible they can nominate to be re-elected by the members for a subsequent term.
How many seats are available on the Board each year?
The APRA Board consists of six publisher directors and six writer directors (one of which must be a New Zealand writer member).
- Each year two writer directors and two publisher directors must retire from the APRA Board, provided they have served at least three years on the Board. The order of retirement is determined based upon the length of time a director has served in their current term – i.e. those who have been in office longest must retire.
The AMCOS Board consists of 12 directors. There is no defined split between writer and publisher members in the AMCOS constitution.
- Each year four of the AMCOS Board must retire, provided they have served at least three years on the Board. The order of retirement is determined based upon the length of time a director has served in their current term – i.e. those who have been in office longest must retire.
If a director resigns before the end of their term the Board (at its discretion) may appoint another Full Member to fill this role on a casual basis until the next AGM. If a casual vacancy exists in any given year, this seat will be up for election in addition to the usual number of vacancies created by the retiring directors.
Which directors can a member vote for?
In the APRA Board election, eligible Writer Members can only vote for those writer members who have nominated to stand in the election of directors (subject to the following conditions):
- Australian resident Writer Members can only vote for Australian writer candidates;
- New Zealand resident Writer Members can only vote for the New Zealand writer candidate.
In the APRA Board election, eligible publisher members can only vote for the corporate representatives of those publisher members who have nominated to stand in the election of directors.
In the AMCOS Board election, eligible full members may vote for any nominated candidate they choose.
Who is eligible to vote?
Only full members who have earned royalties during either of the last two financial years are eligible to vote. These earning requirements apply independently to both APRA and AMCOS – i.e. if you are a member of both organisations but have only earned royalties from one company in the last two years, then you can only vote in the election for that company.
How many votes does each member have?
Each member who is eligible to vote in the AGM will receive one initial vote, plus an additional vote for every $500 earned in one or more distributions over the last financial year. For example, if Member A received $100 in one distribution and $900 in the next distribution they would have a total of three votes (one vote for being an eligible member and two additional votes for each complete $500 of royalties received over the preceding financial years).
Can a member vote for more than one candidate in the election?
YES. Members who are eligible to vote in the election may choose to vote for one or more of the candidates in their respective category (i.e. writer candidates or publisher candidates). For example, if two Writer Member Directors are to be elected and seven Full Writer Members have been nominated to stand as candidates, an eligible voting member can vote for a maximum of two of these candidates).
How do members vote?
In accordance with the APRA & AMCOS constitutions, all eligible members will be asked to cast their votes electronically through the secure login section of the website. Voting will close seven days prior to the election. There is no voting on the day of the AGM.
A paper ballot will only be distributed to a member if they request this within five days of receiving their notice of meeting. All requests for paper ballots should be referred to firstname.lastname@example.org.